Showing posts with label Phone Manners. Show all posts
Showing posts with label Phone Manners. Show all posts

Tuesday, May 14, 2024

Office Telephone Etiquette Needed

Rotary dial telephones were still new in many places in the 1930’s. Different than relying on a hand-crank or switchboard operator, the rotary dial phones needed instructions and care for their use.


Business School Sees Need for Telephone Etiquette

A new course in telephone etiquette was introduced into the curriculum of the School of Secretarial Practice of Pace Institute In New York City on January first. 
A survey made by the Institute during 1931 revealed the fact that fully one-half of the duties in high grade secretarial positions involve telephone transactions, and that employers are now giving the utmost weight to proper telephone usage.

The new course provides specific training in such subjects as placing a call, receiving a call, voice technique, out-of-town service, how to use the dial telephone, the private branch exchange, care of the telephone equipment, and practice exercises and drills.–The Calexico Chronicle, 1932


☎️Etiquette Enthusiast, Maura J. Graber, is the Site Editor for the Etiquipedia© Etiquette Encyclopedia 

Wednesday, February 1, 2017

Etiquette History and Telephones

Texting Isn’t the First New Technology Thought to Impair Social Skills– When Alexander Graham Bell introduced the telephone, skeptics worried about how it might affect people’s interactions.


Is text-messaging driving us apart? These days, we talk to each other a lot with our thumbs—mashing out over six billion text messages a day in the United States, and likely a few billion more on services like WhatsApp and Facebook Messenger.

But some worry that so much messaging leads, paradoxically, to less communication. When Sherry Turkle, the MIT clinical psychologist and author, interviewed college students, they said text­ing was causing friction in their face-to-face interactions. While hanging out with friends they’d be texting surreptitiously at the same time, pretending to maintain eye contact but mentally somewhere else. The new form of communication was fun, sure, but it was colliding with—and eroding—the old one.

“Our texts are fine,” as one student said. “It’s what texting does to our conversations when we are together that’s the problem.” Plenty of people agree. Jenna Birch, a young journalist, recently argued that texting is inferior to talking face to face because it’s too easy to misinterpret—over-overinterpret—tone. Worse, texting makes it more likely for her generation to dodge difficult emotional conversations, the “hard stuff.” If we don’t shape up, she warned, “we’ll all end up on interconnected islands, together in our aloneness.”

New technologies often unsettle the way we relate to one another, of course. But social ruptures caused by texting have a strong echo in the arguments we had a hundred years ago. That’s when a newfangled appliance gave us a strange new way to contact one another en masse: the telephone.

When Alexander Graham Bell introduced his telephone in March 1876, the invention was riddled with problems. The line was a crackly mess—prone to interference from nearby electrical lines—and it was powered by a battery that leaked acid. Still, it allowed for a remarkable, unmooring experience: For the first time, you could talk in real time to someone blocks or miles away. “It was like a voice from another world,” marveled one early user. Bell quickly improved the quality, and customers thronged. In the first year, over 3,000 telephones sold; by 1900 there were over one million phones nationwide.

At first, the telephone was marketed mainly as a tool for business. Physicians and drugstores bought them to process orders, and business owners installed them at home so they could be quickly reached. The phone, proclaimed early ad copy, gave business leaders an ESP-like “sixth sense” of their far-flung operations.

The idea of using such a powerful tool for everyday conversation? That seemed laughable and obnoxious. One early social critic warned that the phone should not be used for the “exchange of twaddle between foolish women.” Businessmen prohibited their wives from tying up the line, lest they interfere with commerce. “At the beginning, women were forbidden to use the phone — the business was supposed to have the priority,” notes Michéle Martin, a professor emeritus at Canada’s Carleton University and author of Hello, Central?

But it quickly became apparent that people wanted to talk—to socialize. One phone company manager in 1909 did a survey of usage and found that 30 percent of all calls were “idle gossip,” lasting 7.5 minutes on average each. He didn’t like this chitchat, but he was running against the stream. Eventually phone firms realized there was more money in selling lines for banter than for business. “They realized, ‘We can make money off gossip and idle conversation and sociability on the telephone,’” says Claude Fischer, author of America Calling: A Social History of the Telephone to 1940.

Within a few years, phone companies were emphasizing how they could reduce isolation and bring friends together. A California firm in 1911 declared that its phone was “a Blessing to the Farmer’s Wife,” adding that “it relieves the monotony of life. She cannot be lonesome with the Bell Service.”

Indeed, women quickly became the dominant users of the telephone. “In some ways it was liberating,” Martin notes, because it gave housebound wives much more social contact—without the enormous work of maintaining visual appearances in face-to-face interactions.

Still, users struggled to figure out the social protocols of this new ethereal realm. How do you start a conversation when you can’t see the person you’re talking to? Thomas Edison advocated beginning each call with “Hello,” but masters of etiquette cringed. “It sounded too much like a ship-to-ship call across to another,” laughs Fischer—far too crude and abrupt, a barbaric yawp devoid of social grace. As one social critic sneered at the time: “Would you rush into an office or up to the door of a residence and blurt out ‘Hello! Hello! Who am I talking to?’” 

Others argued that the phone might be fine for some things, but not for delicate communications — like inviting an acquaintance to dinner. (“Never excusable, save among very intimate friends,” etiquette author Annie Randall White wrote in 1901.)

Nonetheless, the telephone quickly gave birth to curious new forms of socializing. Callers arranged regular weekly “visiting” calls, dialing remote family to catch up on news. “Distance rolls away and for a few minutes every Thursday night the familiar voices tell the little family gossip that both are so eager to hear,” a Bell ad cooed in 1921.

Phone companies even boasted that the phone was an improvement over that stodgy, low-fi communication, the letter. “Correspondence will help for a time, but friendships do not flourish for long on letters alone,” a 1931 Bell sales manual noted. “When you can’t visit in person, telephone periodically. Telephone calls will keep up the whole intimacy remarkably well.”

Soon, though, social critics began to wonder: Was all this phone chatter good for us? Was it somehow a lesser form of communication than what had come before? “Does the telephone make men more active or more lazy?” wondered the Knights of Columbus in a 1926 meeting. “Does the telephone break up home life and the old practice of visiting friends?”

Others worried that the inverse would occur—that it would be so easy to talk that we’d never leave each other alone. “Thanks to the telephone, motor-car and such-like inventions, our neighbors have it in their power to turn our leisure into a series of interruptions,” complained an American professor in 1929. And surely it couldn’t be healthy to talk to each other so much. Wouldn’t it create too much information?

“We shall soon be nothing but transparent heaps of jelly to each other,” a London writer moaned in 1897. Others fretted that the telephone sped up life, demanding instant reactions. “The use of the telephone gives little room for reflection,” wrote a British newspaper in 1899. “It does not improve the temper, and it engenders a feverishness in the ordinary concerns of life which does not make for domestic happiness and comfort.”

Perhaps the strangest thing was being in the room while a friend talked to someone else—someone outside the room. In 1880, Mark Twain wrote “A Telephonic Conversation,” transcribing the half-a-conversation as he listened to his wife on the phone. To the observer, as the skit pointed out, a telephone call sounded like disjointed nonsense. Even phone companies worried about whether the device created new forms of rude behavior; a 1910 Bell ad warned about “Dr. Jekyll and Mr. Hyde at the Telephone.”

In essence, the telephone was a teleportation device, bringing other people—including, disconcertingly, strangers—suddenly into one’s home. Young ladies, some fretted, were at romantic risk. “The serenading troubadour can now thrum his throbbing guitar before the transmitter undisturbed by apprehensions of shot guns and bull dogs,” a magazine article in Electrical World noted. Scamsters loved the phone.

“It changed people’s ideas of social trust,” notes Carolyn Marvin, a professor at the Annenberg School for Communication and author of When Old Technologies Were New. We could no longer read someone based on face-to-face social cues.

Indeed, some believed the phone improved our social behavior, because it forced a listener to pay closer attention to a speaker. Devoid of visual signals, we must be “all ears and memory,” a pundit wrote in 1915: “The mind cannot wander.” Plus, by eradicating distance, wouldn’t the phone reduce misunderstanding? War, even? “Someday we will build up a world telephone system making necessary to all peoples the use of a common language, or common understanding of languages, which will join all the people of the earth into one brotherhood,” gushed John J. Carty, AT&T chief engineer, in 1907.

These utopian views, of course, were wildly optimistic. But the gloomy views of pessimists, as Fischer notes, didn’t come true either. Even Emily Post, the etiquette expert, came around to the telephone. By the 1920s, she’d accepted “Hello” as a suitable greeting, and even thought it was acceptable to invite someone to dinner with a call. “Custom which has altered many ways and manners has taken away all opprobrium from the message,” she shrugged.

Nowadays, the telephone call seems like a quaint throwback to a gentler era. When Jenna Birch, the journalist, started dating a man who insisted on calling her on the phone, she found it warm and delightful—though her friends thought the behavior odd. Phone calls now seem retro.

Academics have observed this shift, too. “My students just do not think of the phone as a mechanism of vocal interaction—they think of that as very rare,” says John Durham Peters, a communication professor at the University of Iowa, and author of Speaking Into the Air. He doesn’t think the shift to texting has degraded our interactions, though. By the middle of the 20th century, studies found that the telephone appeared not to have eroded social contact—indeed, some research found those with phones wrote more old-fashioned letters than those without.
Similarly, modern surveys by the Pew Research Center have found that teenagers who text the most are also those who spend the most time face to face with friends. Communication, it seems, begets more communication, and—as Peters argues—just because talk happens in text doesn’t mean it’s not meaningful. “Media scholars,” he notes, “have this long romance with ‘conversation’ as the cure to the disease of media.”

Still, it’s not hard to be dispirited by the divided attention so many of Turkle’s subjects bemoaned in their lives. Indeed, Michéle Martin, of Carleton, thinks we’re living through a replay of the telephone, where the things that made it valuable—instant communications—are the same that made it annoying. “People believe they are liberated because they can bring the mobile phone everywhere,” Martin says. “But at the same time they are slaves to it.”

The poet Carl Sandburg captured that dissonance in a 1916 poem about the telephone. He imagined a telephone wire being aware of the disparate uses to which it was being put—coursing with conversations both deep and frivolous. “It is love and war and money; it is the fighting and the tears, the work and want / Death and laughter of men and women passing through me, carrier of your speech.” — Smithsonian Magazine, March 2016


Etiquette Enthusiast, Maura J Graber, is the Site Editor for the Etiquipedia© Etiquette Encyclopedia

Wednesday, April 6, 2016

Etiquette and an Unruly Phone

The telephone is a most ill-mannered member of society. But who would do without it? 
The Unruly Telephone:
Some of the Pranks it Plays Both Day and Night —
It Has No Etiquette or Delicacy
 — 
Though Many Are Its Services to Mankind

It has long been noticed by careful observers that the telephone as an adjunct to civilization has done many marvelous and unlooked for things. It has shortened distance, but it has also doubtless increased profanity among mankind. By reason of the fact thai one's identity is not revealed it has led to fraud, vulgarity, flirtations, and practical joking to a larger scale than ever practiced before. 

It is said that a certain Sacramento restauranteur has had more trouble over orders that were sent in by wags—"just for fun"—than over all his other troubles combined. The same kind of a complaint comes from San Francisco and from every town of any importance in the country. "Send five oyster loaves to room 21," (such and such a street.) sounds like a business-like transaction, especially if the voice making the order over the telephone says it is the voice of a well known customer; yet just such orders have often been sent to the alleged address, only to find that the person living there was wholly innocent of giving the order, or that the place named was a vacant lot. 

The "Record-Union" is only one newspaper in hundreds that have learned through the telephone some of the characteristics, if you please, of women. As a point in illustration: During the great Corbett-Fltzsimmons prize fight, the telephones in this office rang quite often, and many of the eager voices that inquired for the result were the voices of women who would not give their names. In some instances they confessed to a morbid desire to know the result, though they said they had never attended prizefights and had no desire to see one. 

Some weeks ago a doctor, who had been very busy all day, was awakened by the ringing of his telephone. "Who is there?" he asked. "Mrs. Jones," said the voice at the other end of the line. "What is wrong?" "Oh, come up right away," said she, "for baby is very sick. He awake hoarse and is crying now." "Is he near you?" "Yes, right here by the telephone." "Hold him up and let me hear him cry." The babe was held up, the telephone was in good order, and the sleepy doctor heard the hoarse crying of the child. The telephone told the story of the labored breathing. "He has croup," said the doctor, "and it will not be necessary for me to come up. Do what I tell you and all will be well." The doctor then told the excited mother what to do and the child was saved, though the doctor lost the opportunity to charge mileage.

The telephone is a most ill-mannered member of society. On a recent occasion in this city a well-known professional man was engaged in his office on private and important business. The telephone rang and got his ear, though a dozen respectable citizens had been waiting at the outer gates for hours to see the man for just a moment. This illustrates that the telephone has no etiquette and that when it wants to see you its appeals are invincible. 

When it lends its voice to the entire public how is the patron of the noisy thing to tell whose voice it is that calls? It may be his wife, his sweetheart, his banker, or his doctor. There is no way to tell, until one hushes the intermittent ringing of its sharp bell—and then it is too late to say one is not at home. 

There are many points yet to be settled regarding the legal phases of the telephone. Men have accepted service of legal process by telephone, thousands have been interviewed by newspapers in the same way, while the courts show that breach of promise suits have been based on a proposal made over the telephone. The weird instrument plays so many tricks when wires are crossed and when atmospheric conditions are ajar that no man can swear by the card that this or that sound is the voice of friend or foe. A man is just as likely as not to ring up his bitterest enemy by mistake, or to take his friend for a stranger and refuse to grow warm in the conversation. 

In its manifold phases there is much in the telephone to attract the attention of mankind, now drawing forth the admiration and now the condemnation of those who use the talking machine either for pleasure or during the rounds of their daily cares. But who would do without it? — Sacramento Daily Union, 1898



Etiquette Enthusiast Maura J Graber is the Site Editor for the Etiquipedia© Etiquette Encyclopedia

Tuesday, April 5, 2016

Imperial Telephone Etiquette

The Emperor refuses to name himself at the opening of his conversation, as other people do. He "introduces" his telephoned orders merely with the words, "I command that," and so forth.

Emperor William II has his own Imperial way of using the telephone. Despite mistakes caused by the Emperor's refusal to name himself at the opening of his conversation, as other people do, he invariably introduces his telephoned orders merely with the words, "I command that," and so forth.

As soon as a chief of department hears these words, he motions that his subordinates must at once leave the room. The significance of this arrangement is supposed to be that the chief is having something of an audience with his Majesty, and that it would be presumptuous for a person not summoned, to hear the Imperial voice to occupy the room into which its tones are convoyed.

At the end of the conversation the Emperor walks away without saying "good by," and the chief with whom he has conversed must listen for five or six minutes afterward, to make sure that the Imperial orders have been completed. Then he calls back his assistants, and the usual etiquette is resumed. —New York Sun, 1893


Etiquette Enthusiast, Maura J Graber, is the Site Editor for the Etiquipedia© Etiquette Encyclopedia

Monday, April 4, 2016

1920's Phone Etiquette and Use

Talking directly into the mouthpiece with lips a half inch away, will enable the one to whom you are speaking to get your message without straining to hear you. 

Phone Etiquette Advice is Given

Keenly appreciative of the value of correct telephone usage in newspaper work, the New York Sun is at present running a series of suggestions for telephone etiquette in its popular column entitled ’The Sun's Rays" for the information of readers. Forty-two items have been included to date in the series, a number of which follow: 


Telephone Etiquette 
  • The old-fashioned “Hello” when answering the telephone has become obsolete through the modern usage of the name, or telephone number, to identify one's self.
  • Placing the receiver on the hook gently prevents making a disagreeable noise in the other party’s ear and eliminates possible damage to the instrument.
  • Telephone manners are as important for voice-to-voice courtesy, as face-to-face politeness. 
  • “Guess who this is” was never good telephone manners. The modern telephone user establishes his identity immediately. 
  • A courteous way to start the day right is with a sincere “Good morning.” 
  • Good breeding is revealed quite as much by courteous manners over the telephone as though you were physically present. 
  • Talking directly into the mouthpiece with lips a half inch away, will enable the one to whom you are speaking to get your message without straining to hear you. 
  • Impatient “jiggling” of the hook to signal the operator does not flash the small lamp on the switchboard. The right and effective way is to move the hook up and down slowly. —Madera Tribune, 1928


Etiquette Enthusiast Maura J Graber is the Site Editor for the Etiquipedia© Etiquette Encyclopedia

Early Telephone Etiquette

Advantages to a residential phone listed in a 1905 advertisement, included the ability for one to call the doctor, call the police and call one's husband.

Early 20th C. Telephone Etiquette

Here’s a bit of telephone etiquette that is going the rounds: Some people haven’t sense enough to know that when they use a telephone and call up someone, good manners make it necessary for the one calling to introduce one’s self before engaging in conversation. Some ill-bred people have the vulgarity and impudence to try to compel the party called to give their name first. —Madera Mercury, 1905



Etiquette Enthusiast, Maura J Graber, is the Site Editor for the Etiquipedia© Etiquette Encyclopedia

Friday, June 27, 2014

Retro Etiquette for Teens and Telephones

Dick Clark's Teen Etiquette Advice Book

Regarding fighting over the phone, from the chapter Alexander Graham Bell:

I certainly haven't looked into the situation very deeply, but one friend of mine maintains that people fight more easily on the telephone then they do in person. There's a kind of sense to his remarks, however, but I find it hard to slough off. Since what you say on the telephone is not accompanied -- for the benefit of the person listening -- with the hand motions, eye motions, or lip motions that also communicate what you're feeling, there's a big danger that you will be misunderstood. Hunch your shoulders, look dismayed, and say, "But I told you I can't go to the movies tomorrow!" And what you're actually saying is, "Much as I'd really like to be with you, I don't see any way that I can make it, and I feel worse than you do about having to refuse the date." The hunched shoulders and look of dismay are missing from the telephone impression; what your friend might receive can sound pretty much like this:  "Look, I've got other things to do, and you keep nagging me about this unimportant movie date. Get off my back!" The old adage, think before you speak, is pretty important anytime, especially when you're on the telephone. 
The old adage, think before you speak, is pretty important anytime, especially when you're on the telephone. 
My friend also says — and again I find it hard to disagree — that people are bolder on the telephone than they are in person. In one way, that's good it sure is easier to invite a gorgeous girl to the junior prom by telephone then in person. If you've been scared that she'll turn you down. But in another way, it makes for heap of trouble I think we've all been guilty, at one time or another, of telling someone off via the Alexander Graham Bell in terms that we wouldn't dare use in a face to face meeting. Is it so? Now that's something to think on while you're waiting for your next dial tone! — From Dick Clark's 1963 etiquette advice book for teens, "To Goof or Not To Goof"  
Because you can't see people's faces by telephone (at present that is, but science promises to remedy this drawback very soon) your voice and what you say are very important.

Basic Manners ~
On the Telephone


Telephones are not walkie talkies for barking orders and emergency messages. When you play or received a telephone call, it's almost like greeting a guest at the door. Because you can't see people's faces by telephone (at present that is, but science promises to remedy this drawback very soon) your voice and what you say are very important.

When you answer the phone -- Say "Hello" in a pleasant voice. Don't say "Yes?" impatiently, or -- like a junior butler --- "Jimmy Jones' residence!"

If the call is for you, say "This is Jimmy speaking"; not "This is me."

If the call is for someone else in the family, say "Just a moment, please, and I'll call him." Then don't give out with an ear splitting scream, but go find the other person and tell him he's wanted on the phone.

When you are called to the phone, start by saying "Hello," instead of "Who is it?"

When the call is for someone who isn't home, say "My mother isn't at home; may I take a message?" Never hesitate to ask for the spelling of someone's name. Say, "Will you please spell your name for me?" if you're not sure of it.
    
Science's remedy to the drawback of not being able to see people's faces over the phone ~ the videophone.
When the doorbell rings when you're talking on the phone, say "Excuse me," answer the door and --- if they are friends -- invite them in, then return to the phone and tell your caller you'll have to call him back later.

The person who places a call should be the first to say goodbye. If you find this difficult at times, try saying "I have to finish my homework now" or "I have to go now; someone else wants to use the phone." You should limit the length of your telephone calls to five or six minutes and call your friends at reasonable times: never before breakfast or after 9 p.m. unless it's an emergency. —From "Stand up, Shake hands, Say 'How Do You Do' ~ What boys need to know about today's manners" 



Etiquette Enthusiast, Maura J Graber, is the Site Editor for the Etiquipedia© Etiquette Encyclopedia